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The Annual Conference and Trade Show features more than 90 exhibit spaces for vendors who do business with Pennsylvania counties. There is designated time with vendors built into the Conference agenda. Several prize drawings also occur in the Exhibit Hall. Come and see for yourself why this is a great opportunity to meet and identify new clients, build local government relationships and renew existing ones.


EXHIBIT AND BOOTH REGISTRATION

Registration is available for associate vendors, non-associate vendors and state agencies interested in purchasing exhibit hall booth space. 

Booth Registration

Users will be unable to complete registrations if they are using Internet Explorer. The registration platform has been successfully tested in these compatible browser – Google Chrome, Mozilla Firefox and Microsoft Edge. 

Each booth space purchase includes: 

  • 8’ x 10’ booth area with a 6’ table, on space may be purchased per company 
  • Two individual Conference registrations - trade show only or full Conference for exhibitors 
  • Wireless internet service is complimentary 
  • For electricity, exhibitors must contact Seven Springs directly; an order form is available in your exhibitor service packet after your booth is reserved 
  • Sunday’s Welcome Reception, Monday’s refreshment break, luncheon and prize drawings are held in the Exhibit Hall to drive traffic to your booth 
  • Exhibitors are invited to decorate their booth to reflect the Conference’s theme, Celebrating America

Registration does not include a hotel room. After you have registered for the Conference., be sure to make you overnight room reservation with the Kalahari Resorts & Conventions.


Booth fees vary depending upon whether you company is an associate member vendor and if you are coming only for the trade show only or staying for the full Conference. See the 2026 CCAP Exhibit Hall Rates (PDF) to determine booth cost. Associate member vendors receive reduced registration rates for exhibiting.


Cancellation Policy

Please understand that we must adhere to the deadlines and policies below in order to ensure accurate registration and hotel planning. Advance payment of all fees is required prior to the Conference. No badges will be issued until payment in full is received. Registrations are transferable to another individual prior to the Conference start date; registered no shows will be billed. 


Cancellations for individuals must be submitted via email to Jeannette Hunter and must be received by 4 p.m. on July 23, 2026 to qualify for a refund. No telephone cancellations will be accepted. A $50 administrative fee will be deducted for each refund requested. Cancellations received after the July 23 deadline are not refundable. Registrations are transferable to another individual. Please review CCAP's policy on any booth personnel changes. Regardless of initial method of payment, all refunds are issued via a CCAP check. 

Cancellation of Booth Space

Cancellations for booth spaces must be submitted via email to Patty Stroble and must be received by 4 p.m. on July 19, 2026 to qualify for a refund. No telephone cancellations will be accepted. A $75 administrative fee will be deducted from each refund. No refunds will be issued for cancellations received after 4 p.m. on July 19, 2026,



Information for Registered Exhibitors 


 Exhibit Hall Schedule 

Sunday, August 2, 2026

  • noon – 4 p.m.         Exhibitor Set Up and Registration  
  • 4 – 6:30 p.m.          Exhibit Hall Open 
  • 5 – 6:30 p.m.          Welcome Reception in the Exhibit Hall

Monday, August 3, 2026

  • 7:30 a.m. - 3 p.m.    Conference Registration 
  • 7:30 a.m.                  Exhibitors May Enter Exhibit Hall 
  • 8 – 8:30 a.m.           Breakfast in the Exhibit Hall  
  • 8 a.m. – 1:15 p.m.    Exhibit Hall Open 
  • 8:30 – 10 a.m.          Opening General Session 
  • 9 a.m.                       Guests/Children Assemble for Prizes 
  • 10 a.m. – 1:15 p.m.  Visit with CCAP’s Exhibitors in the Exhibit Hall
  • 11 a.m.                      CCAP Prize Drawings 
  • 11:30 – 1 p.m.          Lunch with CCAP’s Exhibitors 
  • 12:30 p.m.                Exhibit Hall Prize Drawings  
  • 1:15 p.m.                   Exhibit Hall Closes 
  • 1:30 – 2:45 p.m.       Breakout Sessions I 
  • 2:45 – 3 p.m.            Refreshment Break 
  • 3 – 4:15 p.m.            District Meetings 
  • 6 p.m.                       Evening Event  

Drayage Services

There are 96 booths on the exhibit floor that measure 8’ deep by 10’ wide and include on 6’ skirted table, two chairs, a head sign and a wastebasket. The 8’ high back drape for booth spaces will be alternating gold, teal and beige. The theme for the Annual Conference and Trade Show is Celebrating America as we continue to celebrate America history and Pennsylvania's counties. 


This year’s exhibit hall is carpeted. Electricity and additional furniture may be purchased using the Exhibitor Service Kit (PDF). The Kalahari provides complimentary WiFi Internet access in the exhibit area and throughout the resort. Electricity, and furniture beyond the standard pieces described above is not included in the booth registration fee. 


If you have questions regarding drayage services or orders, please contact General Exposition Services at (610) 495-8866 and mention you are attending the CCAP Annual Conference and Trade Show.


Conference Sponsorships

Sponsorship opportunities are available for interested companies. The sponsorship contract must be submitted by July 3, 2026 in order for CCAP to actualize all sponsorship benefits. After July 3, you may still be able to be a sponsor, but all benefits might not be available. Please contact Patty Stroble to confirm availability of benefits at (717) 736-4739. Access the sponsorship opportunities on the Sponsorships and Vendor Opportunities page.

 

Hospitality Events

Hospitality Events may be booked directly with the Kalahari.  Please access information on the hospitality functions on the Sponsorships and Vendor Opportunities page.