Purchasing Assistant

 
The Purchasing Assistant is responsible for processing invoices for all County Departments on a daily basis and to provide assistance in locating various items at the lowest possible cost. Assist with packing stock for deliveries to various departments.
 
He/she is responsible for analyzing/procuring office supplies charged to the County Procurement card.
 

• Review all incoming invoices for errors and amend as needed
• Record, scan, and process invoices
• Responsible for packing and unpacking of stock orders approximate 3 times per week.
• He/She will assist in processing purchase orders in the absence of the Assistant Purchasing Director.
• Must be able to research problems and assist all departments with the return of supplies to vendors.
• Will be called upon to assist the Director with projects throughout the year.
• Must have good communications skills and the ability to deal with vendors, department heads, elected officials, and other individuals to achieve common goals.
• Other reasonable duties assigned by supervisor. 
• Fully cross trained in Assistant Purchasing Director position in case of illness or vacation.
• Ability to enter orders confidently on website’s with limited errors.
• Process and prepare excel worksheet daily of all invoices before forwarding to Controllers Office.
• Assist to maintain stock software and confirm all handheld mobile computers are functioning correctly periodically.
• Assist in physical stock count 1 time per month to reconcile with stock software.
• Reconcile and audit credit card statement monthly
• Retrieve and process interoffice and post office mail daily.

• Must have a high school diploma
• Business School Training would be preferred
• Must be able to handle multiple tasks at once.
• Working Knowledge in using PC’s including Microsoft Office (word, excel and outlook), internet and various software packages.
• Accurate, organized, self-motivated and detail oriented.
• Ability and willingness to maintain effective working relationships with co-workers, callers, visitors and personnel from other departments and the public.
• Must have minimal errors when completing all duties