POSITION SUMMARY

The Executive Assistant to the Chief Operating Officer/Chief Clerk provides high-level administrative support and coordination to the Chief Operating Officer/Chief Clerk and other County Departments. 

ESSENTIAL REQUIREMENTS

• Qualified applicant must possess a High School Diploma or equivalent and three (3) to five (5) years of progressively more responsible administrative support experience.  Previous governmental experience is a plus. 
• Impeccable organization skills are required.
• Thorough working knowledge of common technology packages, including Microsoft Office Suite.
• Personable and professional demeanor with excellent customer service skills.
• Possess knowledge of state, federal and county standards, regulations, and policy governing county operated programs.
• Ability to travel throughout York County.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform a variety of administrative tasks ranging from maintaining schedules, setting meetings, reviewing, and responding to incoming mail and e-mails using self-motivation and independent judgment.
• Perform general office duties, such as greeting guests, responding to requests for meetings, ordering and/or stocking supplies, maintaining files and records, and preparing and distributing routine communication.
• Provide operational assistance to other County departments when needed.   
• Collect and compile information for specific decision-making or problem resolution purposes for the Chief Operating Officer.
• Maintain secure access to confidential and sensitive documents and correspondence, agendas, statistical reports, and spreadsheets.
• Assist the Chief Operating Officer in the management of collective bargaining negotiations, including the handling of confidential and strategic information. 
• Attends and takes notes and/or minutes of internal and external meetings, as directed.
• Develop and revise processes for maintaining organization of files and/or information.
• Assist in the development and revision of operational and departmental workflows, reporting procedures, and other office functions.
• Prepare operational correspondences at the direction of the Chief Operating Officer.
• Perform administrative and clerical tasks as needed.
• Other reasonable duties as assigned.