Nursing Home Fiscal Technician - Payroll

GENERAL PURPOSE

The Nursing Home Fiscal Technician - Payroll position is primarily responsible for processing payroll, which includes compliance with all federal, state, and local payroll regulations.

SUPERVISION RECEIVED

This position reports directly to the Lead Accountant.      

SUPERVISION EXERCISED

This position is not responsible for the supervision of other employees or functions.     

ESSENTIAL DUTIES OF THE POSITION

Maintains programs and systems involving personnel and personnel transactions, including vendors and information services personnel.  Provides information governing assigned program and explains need for different or additional information, action or assistance.  Describes effect of alternative choices on individual’s part and puts such choices into effect, including any related justifications, documentation or other processing.  Maintains confidentiality and control of these and related records.

Payroll work includes: establishment of departments, employee groups and labor distribution within the personnel recordkeeping system; inputting job classification or system changes on system tables; processing and inputting of vacancies, new hires, promotions, transfers, terminations, and all other personnel transactions with verification of appropriate position, salary, benefit and personal information; and providing information to supervisors requiring assistance on the payroll process.

Answers telephone and receives employees to office; answers questions about services and provides assistance; composes answers to correspondence about assigned payroll functions or programs; operates automated data processing, copying, calculators, automatic sorters, collators, adding machines, and similar office equipment.  

Attends staff meetings, conferences and training sessions as required.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE - Completion of a high school, or general equivalency, diploma; AND

One (1) year of schooling in the area of business or mathematics, or a certification in payroll; AND

One (1) year of clerical support experience. Experience with payroll is preferred.

OTHER REQUIREMENTS - Applicants must be fully vaccinated against COVID-19, and present valid proof of vaccinated status, in order to be eligible for hire at Gracedale Nursing Home. According to the Center for Disease Control (CDC), people are considered fully vaccinated two (2) weeks after their second dose in a 2-dose series (such as Pfizer or Moderna vaccines), or two (2) weeks after a single-dose vaccine (such as Johnson & Johnson’s Janssen vaccine).

Upon hire employee must have a drug screening and COVID-19 testing. Employees may also be periodically tested for COVID-19 as required or recommended. In addition, Gracedale Nursing Home will follow The Centers for Medicare & Medicaid Services (CMS) requirements with regard to booster(s) needed for workers in health care settings.

All employees of Gracedale Nursing Home will be required to attend Feeding Program training.

KNOWLEDGE, SKILLS, AND ABILITIES  

Knowledge of goals, objectives, principles, and practices pertaining to public payroll processes in a long term care facility.

Skill in gathering and analyzing information for the creation of reports.

Ability to establish and/or maintain filing and other recordkeeping systems.

Ability to learn and interpret rules, regulations, policies, and procedures and apply accordingly.

Ability to operate a personal computer and secure information from established data processing, spreadsheet, word processing, and ERP database, Kronos database, and OnShift database.

Ability to establish and maintain effective working relationships with associates, callers, visitors, clients, representatives of other offices and the public.

Ability to read, write, speak, understand and communicate in English to perform the duties of this position.